ENVIRONMENTAL
MANAGEMENT SYSTEMS
WORKSHOP
August 11-13, 2003
Camelback Inn Marriott Resort
5402 E. Lincoln Drive
Scottsdale, Arizona 85253
AGENDA
1) Promote Improved Transportation Program Delivery and Foster Environmental Stewardship through Environmental Management
2) Introduce State DOTs to EMS and provide them with EMS Information and Tools
3) Build on Existing Environmental Management Initiatives within DOTs
4) Form a State DOT EMS Network for On-going Information Sharing
Sunday, August 10
2:00
5:00pm Registration Ballroom Foyer
Monday, August 11
7:00am
5:00 Registration Ballroom Foyer
8:30
9:15 Welcome, Introductions,
and Opening Remarks Paradise East/ West
· Kris Hoellen, AASHTO Center for Environmental Excellence
· James Codell, Secretary, Kentucky Transportation Cabinet and President of AASHTO
· Doug MacDonald, Secretary, Washington State DOT and Chairman of AASHTO Standing Committee on Environment
· Frank Danchetz, Chief Engineer, Georgia DOT and Vice-Chairman of AASHTO Standing Committee on Highway
· Fred Skaer, Federal Highway Administration
9:1510:15 Improving
Environmental Stewardship through Strategic Environmental Management at
PENNDOTA Case Study
(The Decisions,
Actions, Expectations, Accomplishments, and Needs)
· David Soltis, Discussion Leader
· Gary Hoffman, Deputy Secretary for Highway Administration
· James Slaugenhoup, Assistant District Engineer for Maintenance Engineering District 10
10:1510:30
Break
10:30 noon Why EMS?
What Can It Do for a DOT? How
Did They Do It?
Focus: Planning & Project Development,
Facilities, and Maintenance Programs
· Henry Balikov, Discussion Leader
· Christine Olson, Maine DOT, Manager, Water Resources and Programs and Hazardous Waste
· Leroy Irwin, Florida DOT, EMO Manager and FDOT Efficient Transportation Decisionmaking process manager
· Janet DIgnazio, North Carolina DOT, Planning & Environmental Officer
Noon
to 1:30 Lunch and Participant
Interaction Flagstaff/Prescott/Sedona
rooms
Speaker: Ajay Singh, Acting Chief, Sustainability and
Environmental Management, New York City Transit
1:30
3:00 Why EMS? What Can It Do for a DOT? How Did They Do It?
Focus: Traffic, Stormwater, and Project Development
Programs Paradise East/West
· Dave Soltis, Discussion Leader
· Fred Murphy, New Hampshire DOT - Former EMS Manager
· Raja Veeramachaneni, Maryland DOT, State Highway Administration - Hydraulics Division
· Dianna Noble, Texas DOT, Director, Environmental Affairs Division
3:00
3:15 Break
3:15 4:30 Review of Key Points/Open Forum
Representatives
from states who have not had the opportunity to present their current
thinking/initiatives on environmental management systems will be encouraged to
do so. Workshop participants will also
have the opportunity to continue discussions that emerged earlier in the day.
5:30
7:00 Reception Sonoran Terrace
7:00am
- 8:00 Breakfast and Participant
Interaction Paradise East/West
8:00
- 9:00 EMS Development
Fundamentals and Introduction to EMS Roadmap
A basic framework for an EMS will be presented along with an 11-step roadmap illustrating a process DOTs can use to develop and implement an EMS for continual improvement. Henry Balikov, Discussion Leader
9:00
- 9:15 Introduction to Workshop
Sessions and Facilitators
The ensuing workshops will provide participants with a link between theory and practice. Workshop attendees will meet in groups of 8-10 focused around a particular area of interest in DOT operations or activities (planning, design, construction, maintenance) to apply the EMS process.
9:15
9:30 Break
9:30
- 11:30 Workshop #1 Building an
EMS in your State DOT Using the EMS Roadmap Part 1 Mesa, Payson, Nogales, Carefree, and Tempe Rooms
Workshop participants will apply the first 5 steps of the EMS Roadmap to their operation, activity, or location of interest. The first 5 steps of the Roadmap focus on the Plan component of the Plan-Do-Check-Act framework.
11:30
1:00 Lunch and Participant
Interaction Flagstaff/Prescott/Sedona
Rooms
Speakers: Ed
Gawf, Deputy City Manager, City of Scottsdale; Larry Person, EMS Administrator
and Senior Environmental Coordinator, City of Scottsdale
1:00
2:30 Results of Workshop #1
Discussion Session Paradise East and
West
Representatives from each group will engage in a dialogue with the audience on implementing steps 1-5 of the EMS Process Roadmap.
2:30
- 2:45 Break
2:45
- 4:15 Workshop #2, Building an
EMS in your State DOT Using the EMS Roadmap Part 2 Mesa, Payson, Nogales, Carefree, and Tempe rooms
Participants will re-group to apply the remaining 6 steps of the EMS Roadmap. These 6 steps address the Do-Check-Act components of the EMS structure.
4:15
5:30 Results of Workshop #2
Discussion Session Paradise East/West
Representatives from each group will engage in a dialogue with the audience on implementing steps 6 -11 of the EMS Process Roadmap
7:30
- 8:30 Continental Breakfast Mesa/Payson Rooms
8:30
10:00 Open Discussion of Next
Steps at the National, Regional, and State Levels for Implementing
Environmental Management Systems
· Kris Hoellen, AASHTO Center for Environmental Excellence
· Doug MacDonald, Secretary, Washington State DOT and Chairman of AASHTO Standing Committee on Environment
·
Fred Skaer, Federal Highway Administration
10:00
10:30 Wrap-Up and Workshop
Adjournment