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Chapter 11

Appendix

11.16. Mass Highway Environmental Section EMS Roles and Responsibilities

Table 22 : Mass Highway Environmental Section EMS Roles and Responsibilities

Role	Responsibility
Deputy Chief Engineer Environmental	Responsible for managing the Sections roles and responsibilities relative to this EMS ; ensures that the EMS review is conducted and continual improvements are made within the Division.
Supervisor of HazMat /HazWaste Unit	Serves as the steward for the EMS . Responsible for the accuracy of the manual and its specific components including funding, Emergency Preparedness, Environmental Requirements, SOPs, Facility Handbook, Training, Compliance Tracking and, Self-Auditing, and EMS Review. Coordinates and facilitates programs including Hazardous Waste, Wetlands, Hazardous Materials, Tanks, Water Quality, Solid Waste, and Massachusetts Contingency Plan. Assigns tasks to Section personnel to ensure compliance with State and Federal regulations. Maintains current Environmental Requirements List; arranges quarterly meetings with regulatory agencies; assists the Deputy Chief Engineer Environmental with EMS review process.
Audit Coordinator	Ensures that the Self -Audit Program functions in accordance with the Mass Highway Self Audit Protocol. Performs regular review of the program and recommends modifications in accordance with changes in Mass Highway 's operations at Facilities.
Training Coordinator	Administers Environmental Training Program by maintaining a current list of required training and notifies respective staff of upcoming training. Coordinates submittal of training registration documentation. Maintains training records for Environmental Section.
EMS Task Force	Participates in the annual EMS Review and evaluation process.
Supervisor of Wetlands and Water Quality	Manages NOI and RDA process; obtains and tracks Order of Conditions; file Completeness Reports; oversees Departments compliance with stormwater regulations. Ensures corrective actions are implemented to comply with the Massachusetts Wetland Regulations and Administrative Consent Orders.
District HazMat Coordinators	Play key roles in implementation of EMS component programs including Requirements, Self-Audits/Inspections, Emergency Preparedness, Environmental Training, and SOP programs. May arrange for inspection of systems ( septic systems, holding tanks, oil/water separators, and vehicle wash recycling systems ) . May arrange for disposal of wastewater; forward water usage reports to Supervisor of HazMat/HazWaste Unit; ensures that monitoring wells are inspected, permits/as-built plans are kept at facilities, compliance with permit-specific requirements, inspects for presence of appropriate backflow prevention devices on drinking water sources/cross connections; conducts regular inspections of facilities, assists in obtaining Material Safety Data Sheets, assists in identification of unknown roadside materials; prepares Tier II Reports; manage MCP consultant contracts and provide MCP technical assistance; assists Supervisor of HazMat HazWaste Unit with on-site observation of contractor work; sign MCP submittal certifications; maintain hazardous waste generator registration and manifest files; arrange/notify when waste disposal is required; arrange for removal of unknown/roadside wastes; develop and conduct annual environmental awareness training; review options for street sweeping disposal; conduct facility audits.
Boston HazMat Staff	Play key roles in implementation of EMS components including Environmental Requirements, Environmental Training, and SOPs. Manage contracts and timelines to support compliance with environmental requirement, EMS support programs and administrative consent orders; submit reports that track compliance progress to DEP and EPA. Track the status and provide guidance on permit renewal and assist as needed to ensure Mass Highway remains in compliance with applicable permits. Manage MCP consultant contracts; assist supervisor of HazMat/HazWaste Unit with MGL ch. 21E and the MCP tank permitting; manage Stage II Vapor Recovery forms/documentation; assist with NOI and RDA process.

Right-of-way Section
The Right-of-way ( the Section ) is responsible for ensuring that properties being considered for purchase by Mass Highway for use as facilities receive proper real estate assessment for the identification of environmental compliance liabilities. The Section is also responsible for ensuring that facility properties receive canvassing by Mass Highway Environmental staff prior to disposition.

Operations Division
The Operations Division is responsible for the implementation of the EMS to ensure that Districts/facilities receive proper personnel and contract support to ensure compliance with environmental regulations, Mass Highway SOPs and policies and, Administrative Consent Orders. The Operations Division is responsible for ensuring that all permits are secured for construction and improvement activities at the depot facilities and that copies of all permits are forwarded to the Projects Division/Environmental section. This applies to existing Units within Operations: Highway Maintenance, and Traffic Engineering and Operations. For the purpose of the EMS , Operations pays particular attention to current facility operations, proposed facility improvements and, lease agreements involving Mass Highway facilities. Operations staff ensures that the EMS is properly implemented at maintenance buildings and Draw Bridges. A summary of roles and responsibilities for the Operations Division staff is presented below.

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Table of Contents

Chapter 11
Appendix

11.1	Florida DOT Environmental Policy 11-1
11.2	Kentucky Transportation Cabinet Environmental Policy 11-1
11.3	Maine Dot Environmental Policy 11-2
11.4	North Carolina DOT Environmental Stewardship Policy 11-3
11.5	PennDOT’s Green Plan Policy Statement 11-3
11.6	Washington State Dot Environmental Policy 11-4
11.7	New South Wales Roads and Traffic Authority Environmental Policy 11-4
11.8	Texas Environmental Commitment Checklist 11-5
11.9	Maine DOT Environmental and Safety Auditing Policy and Procedure 11-11
11.10	Maine DOT Corrective Action Request Form 11-14
11.11	Mass Highway Compliance Tracking Methods 11-15
11.12	Mass Highway Compliance Tracking Roles and Responsibilities 11-16
11.13	Mass Highway Self-Audit Procedure 11-17
11.14	Mass Highway Facility Self-Audit Checklist 11-18
11.15	Mass Highway Environmental Roles & Responsibilities 11-20
11.16	Mass Highway Environmental Section EMS Roles and Responsibilities 11-20
11.17	Mass Highway Operations Division EMS Roles and Responsibilities 11-22
11.18	Mass Highway District EMS Roles and Responsibilities 11-23
11.19	Mass Highway Training Expectations By Role 11-24
11.20	Mass Highway Environmental Training Program Roles and Responsibilities 11-25
11.21	PennDOT District 10 SEMP Responsibility Table 11-26
11.22	PennDOT District 10 SEMP Training Table 11-28
11.23	NYSDOT Construction/Environmental Training Schedule 11-29
11.24	Environmental Checklist for MoDOT Facilities 11-30
11.25	PennDOT Stockpile Quality Assurance Responsibilities 11-33
11.26	PennDOT 15-Minute Stockpile Walkaround 11-34
11.27	PennDOT Stockpile Snapshot 11-34
11.28	PennDOT Maintenance Stockpile Activity Protocol 11-35
11.29	PennDOT Post-Storm Salt Management Tracking Responsibilities 11-41
11.30	Risk, Compliance Issues, and Management Examples for Highway-Generated Waste - Oregon DOT 11-42
11.31	NYSDOT-DEC Deer Carcass Composting – Practice Guidelines 11-43
11.32	NYSDOT’s Draft Metric for Assessing Performance of Integrated Vegetation Management on ROW 11-47
11.33	NCDOT Roadside Vegetation Management Guidelines in Marked Areas 11-50
11.34	Invasive Species Coordination and Control DOT Resources


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